New practice in. Mapped. In the pack.
Every practice you acquire brings its own books and its own chart of accounts. GeniusDental gives you a repeatable way to get it into group reporting without rebuilding the workbook.
The problem isn't the data. It's the mapping.
The seller's QuickBooks or Xero file already has the history you need. What it doesn't have is your account structure. One practice books lab work to "Dental Lab," another to "Outside Lab Fees," a third splits it by lab vendor.
Most groups fix this by hand in a master spreadsheet, every month, for every location. That's where tie-out errors come from, and why a new practice can take a quarter to show up cleanly in the group numbers.
GeniusDental keeps the mapping in one place. Our team maps an acquired practice's accounts to your group chart of accounts with you once, and every report in the pack picks it up.
| Practice account | Group COA | |
|---|---|---|
| Dental Lab | → | Lab fees |
| Outside Lab Fees | → | Lab fees |
| Dental Supplies - Henry Schein | → | Clinical supplies |
| Hygienist Wages | → | Hygiene comp |
| Associate DDS Comp | → | Doctor comp |
| Rent - Building | → | Occupancy |
| Mgmt Fee - MSO | → | Mgmt fee (eliminated) |
Example mapping. Your group COA is yours; we start from a dental template if you don't have one.
The onboarding workflow
The same steps for acquisition number three and acquisition number thirty.
Connect at close
The practice authorizes its QuickBooks Online or Xero file. Pre-acquisition history comes with it, so you can compare before and after on day one.
Map and review
Our team maps accounts to your group COA, starting from our dental template, and you review anything ambiguous before it touches the group numbers.
Report
The practice appears in the consolidated P&L, 4-wall EBITDA ranking, budget vs actual, and lender schedules. New accounts get mapped with you, not dropped.
Questions we hear about acquisitions
Mapping works on whatever accounts exist. Messy books usually show up as a long list of small accounts that map to a few group lines, which is exactly what the mapping is for. Cleanup inside the practice file can happen on your schedule.
No. Many groups standardize practice COAs over time, but the mapping means you don't have to before the practice shows up in group reporting.
Yes, as far back as the history in the file. That's useful for comparing post-close performance against the diligence numbers.
Closing on a practice soon?
Show us your group COA and one practice file. We'll walk through how the mapping and onboarding would work for your group.